Resources

The Resources tab in TalentHunting allows users to create, organize, and manage shared folders (“Resources”) that store important documents and files. This feature serves as a centralized library where recruiters, hiring managers, and other users can upload, access, and download files related to recruitment processes, company policies, or candidate materials.

By using Resources, organizations can ensure easy access to up-to-date files, improve collaboration, and maintain a structured repository of critical recruitment and onboarding materials.

Key Features

Create & Organize Resources

• Folder Creation: Create new Resource folders to categorize files by department, job role, campaign, or document type (e.g., “Technical Tests,” “Offer Letters,” “Recruitment Guidelines”).

• Folder Structure: Maintain a clear and organized hierarchy for easier file navigation and management.

• Access Permissions: Control who can view, upload, or download files within each Resource to maintain data security and compliance.

File Management

• Upload Files: Add documents, images, PDFs, spreadsheets, or other file types directly into Resource folders.

• Version Control: Replace or update existing files to ensure users always access the most current versions.

• File Metadata: Add titles, descriptions, or tags to files for better searchability and context.

• Download Files: Enable authorized users to easily download the resources they need.

Search & Filtering

• Search Functionality: Quickly find specific resources or files using keywords, tags, or filenames.

• Filter by Folder or Type: Narrow down results to locate documents faster within large repositories.

Collaboration & Sharing

• Internal Sharing: Allow teams to access shared resources for consistent information across recruitment efforts.

• Centralized Library: Keep all key documents—templates, forms, policies, assessments—in one easily accessible location.

Manage Resources

• Edit Resource Details: Update folder names, descriptions, or access permissions to reflect organizational changes.

• Reorganize Resources: Move or restructure folders to improve navigation and maintain logical organization.

• Delete or Archive: Remove outdated folders or archive them to keep the repository clean and relevant.

Benefits

• Centralization: Store all important recruitment and HR documents in one secure, accessible place.

• Efficiency: Reduce time spent searching for files or requesting documents from colleagues.

• Collaboration: Promote information sharing and consistency across teams.

• Security: Manage permissions to ensure sensitive files are only accessible to authorized users.

• Scalability: Expand or reorganize your Resource library as your company and recruitment operations grow.

Example Uses

• Create a “Candidate Assessments” folder to upload and share skill test templates.

• Upload onboarding documents in a shared Resource so new hires and HR staff can access them anytime.

• Maintain a “Brand Assets” folder with up-to-date company logos and templates for recruitment materials.

• Organize policy documents or training materials by department for easy access by relevant teams.

• Update files regularly to ensure everyone uses the latest templates and materials.